POSITION: Accounts Payable Manager

The accounts payable manager will manage the accounts payable workflow and staff through the entire vendor invoice process and payment cycle. The accounts payable manager is expected to ensure compliance with corporate policies to achieve accurate and timely management of vendor payments while maintaining strong vendor relationships. This position reports directly to the controller.

As accounts payable manager, you will be responsible for:

  • Managing an accounts payable staff of 2 or 3 by managing the workload among the group so that coverage is in place at all times to perform any and all AP functions.
  • Managing the electronic invoice routing process to ensure approvers are coding and approving their invoices timely and accurately, and that batches are available daily for the controller’s review.
  • Supervising invoice batches via screen scrapes and keying, reviewing invoices for coding accuracy and self-assess sales and use tax where necessary.
  • Working with project accountants and project managers to spot check compliance with purchase order pricing, compliance with insurance requirements, and request and obtain material supplier waivers.
  • Communicating frequently and courteously with vendors to address any questions they may have, including vendor statement reviews, past due or lost invoices questions, lost payment questions, etc.
  • Leading the various scheduled check runs (weekly, 10th of month rental, end of month) along with handling any daily check requests.
  • Working with assistant controller and controller to ensure a compliant W9 is on file, including an understanding of which vendor transactions are subject to 1099-Misc reporting
  • Other duties and responsibilities as required.


To be successful in this role, you will need:

  • 10-15 years of prior accounts payable experience or equivalent combinations of experience and training
  • A basic understanding of bookkeeping and/or accounting procedures is required
  • Experience with Microsoft Office, Viewpoint V6 Construction Software, Construction Imaging System Software (Invoice Router/Application Xtender)
  • A thorough understanding of vendor terms to ensure timely vendor payments.
  • Ability to manage multiple tasks.
  • Excellent organizational skills are essential for management of a large volume of transactions

McHugh offers a competitive salary and a comprehensive benefits program including medical/dental, life insurance, short- and long-term disability coverage, company matching 401(k), and tuition reimbursement. 

James McHugh Construction Co. is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, national origin, citizenship status, veteran status, sexual orientation, genetic information, disability, and/or any other basis protected by law or company policy.


Apply for this position by visiting MetroChicagoJobs.com